CSAR form guidance

The guidance notes explain what information is required in the template and are to be read in conjunction with the form itself.

It is important that the relevant information is completed within the appropriate fields and not merely placed within the 'Reasons for Suspicion' field.

All fields should be completed as fully as possible.

Chemical Suspicious Activity Report

Date/Time: Date and time you are submitting the CSAR to NCA.

Company Reference (if applicable): Optional unique reference number to be allocated by company to the CSAR. The number could be the reference number or identifier that you allocate to the CSAR within your own filing system, which we will quote should we need to contact you to clarify anything.

New or Update Report: Report as ‘new’ if this is the first report on an individual or company, or ‘update’ if a report has previously been submitted in regards to an individual or company.

Notifying Company Details

Name of Company: Trading name of company submitting the CSAR.

Company Address: Trading address of company submitting the CSAR.

Name of Reporting Officer: Name of member of staff reporting the CSAR to NCA.

Contact Number(s): Telephone number(s) by which to contact the member of staff reporting the CSAR. This could include direct telephone number, company telephone number and mobile telephone number.

Contact email address: Email address by which to contact the member of staff reporting the CSAR.

Position in Company: The Job title or position of the member of staff reporting the CSAR, including whether you are the nominated compliance officer for company. (You do not have to be the company compliance officer to submit a CSAR but please indicate whether or not you are).

Subsidiary Company Notifications: If the reporting company has received the information from a subsidiary company please provide the name and address of that company.

Customer Details

PLEASE NOTE - These should be as supplied by the customer; any details resulting from checks conducted by the reporting company should be detailed in Any Other Comments. Companies are not required to actively seek additional information from suspect customers that would go beyond that normally required by company policy to set up an account or to make a purchase.

Individual(s) Name(s): The name supplied by the customer; if more than one individual, list the supplied details of each. Please give all details of the name supplied (even if this is only a first name or surname, or even an online username).

Company Name(s): The company name supplied by the customer, plus any details provided in regards to the individual’s position within the company e.g. employee; sales manager; director. Please give all details even if you know them to be false.

Tel / Fax number(s): Any landline, mobile or fax numbers provided as a contact for the individual or company they represent.

Email Address(es): Any email address(es) provided as a contact for the individual or company they represent.

Address(es): Any address details provided; state clearly if home / residence, company address or delivery address if known

Bank/Credit Card Details: Any account details provided for the individual or company.

Date/Time of Initial Contact: Date and time the individual / company made contact with the reporting company.

Type of Contact: The way in which the individual / company made contact, e.g. Telephone, Fax, Email, Online enquiry form, visited your premises.

Order/Request Details

Commodity Details: List the type, quantity, and any specific packaging requirements for the chemical; state whether information request or placed order. If order / enquiry was received electronically please cut and paste the information (include any spelling or grammatical mistakes the individual / company made).

Delivery Details: Detail the delivery address and any specific instructions. If order / enquiry was received electronically please cut and paste the information (include any spelling or grammatical mistakes the individual / company made).

End-Use Declaration: If declared please provide details of any end-use declaration; either written or verbal give all details stated. If order / enquiry was received electronically please cut and paste the information (include any spelling or grammatical mistakes the individual / company made).

Reason for Suspicion

Brief Details of Why Suspicious: Core details of the circumstances which suggest that scheduled substances might be diverted for illicit purposes. Your suspicions might include: quantity of chemical, customer demeanour, delivery instructions, lack of trade references, payment instruction. Please note if you have made any previous notifications which relate to this notification.

Any other Comments

This could include any other details such as current state of enquiry; any information obtained as a result of reporting companies own further research.

NCA Internal use only

Please leave this section blank.

Please Note: the CSAR form is for use in the reporting of suspicious activity around chemicals and equipment only.

 

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